How to Set Up and Configure Google Applications

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How to Set Up and Configure Google Applications

If you would like to use Google Apps to manage the mail of your domain or domain alias you can follow the steps below.  Please be aware that Google Apps no longer offers free email accounts for business use. The current rate is $5 per user, per month.

Create Your Google Apps Account
  1. Go to http://www.google.com/apps/intl/en/group/index.html.
  2. Click Get Started.
  3. Enter your domain name you would like to use with Google Apps in the box.
  4. Click Submit.
  5. Fill in the required fields in the Google Apps signup form.  Make a note of the username and password as this will be used to manage your account in the future.
  6. Click I accept! Create my account >> at the bottom of the page. Your account will now be created and you will be taken to the Google Apps setup wizard.
Setting Up Your Google Apps Account
  1. On the Google Apps setup wizard click the Verify domain ownership option, and then click on the Verify Now link.
  2. When the new page opens select the Alternative Methods tab.
  3. Select the Upload an HTML file to your server option.
  4. Download the HTML Verification file provided and upload it to your sites httpdocs folder via FTP, see How to Use FTP if you are unsure of how to do this.
  5. Click on the link provided to confirm your domain to open a new tab and load the html page you uploaded.
  6. Click the VERIFY button.
  7. When the account is verified click on the Continue button.
  8. Once verified you will be taken to your Admin Control Panel which you will use to add additional users and services.  If you need help with the Admin Control Panel you can access Google's help articles at http://support.google.com/a/?hl=en
  9. Leave the Admin Control Panel open as you will need to to configure webmail in later steps.
Setting Up Your DNS For Google Apps in Plesk 11.X
  1. Log in to your Control Panel.
  2. Under My Subscriptions click the [domain name] you're setting up Google Apps for.
  3. Select the Websites and & Domains tab.
  4. Click on the DNS Settings icon.
  5. Check the boxes next to any existing MX Records, the record for webmail.domain.com, and mail.domain.com.
  6. Click the Remove button.
  7. Check the Confirm removal box on the next page.
  8. Click OK.
  9. On the DNS Settings page click the Update button to save the settings you've just made.
  10. Click on the Add Record icon to add the new MX Records for your Google Apps account.
  11. On the Add resource record to the zone page (see image) enter the following settings and click OK, you will need to do this for each MX Record.
    • Mail Exchanger ASPMX.L.GOOGLE.COM. Priority 0
    • Mail Exchanger ALT1.ASPMX.L.GOOGLE.COM. Priority 5
    • Mail Exchanger ALT2.ASPMX.L.GOOGLE.COM. Priority 5
    • Mail Exchanger ASPMX2.GOOGLEMAIL.COM. Priority 10
    • Mail Exchanger ASPMX3.GOOGLEMAIL.COM. Priority 10
  12. To set up your webmail click on the Settings tab in your Google Admin Control Panel.
  13. Under Services click Email.
  14. Under Web Address click the Change URL button to change the default webmail URL.
  15. Select the (custom) radio button and enter your desired webmail URL and click Continue >>.
  16. Click the I've completed these steps button.
  17. In your Plesk Control Panel DNS settings page click Add Record.
  18. Select CNAME from the Record Type drop down menu.
  19. Enter the URL of your new webmail that you set up in the previous steps.
  20. Enter ghs.googlehosted.com in the Enter a canonical name field.
  21. Click OK.
  22. Click the Update button on the DNS Settings page to save the changes.
 Setting Up Your DNS For Google Apps in Plesk 9X
  1. Log in to your Control Panel.
  2. Click Domains.
  3. Select the [your domain].
  4. Under Web Site click the DNS Settings icon.
  5. Check the boxes next to any existing MX Records, the record for webmail.domain.com, and mail.domain.com.
  6. Click the Remove button.
  7. Check the Confirm removal box on the next page.
  8. Click OK.
  9. One the DNS Settings page click the Update button to save the settings you've just made.
  10. Click on the Add Record icon to add the new MX Records for your Google Apps account.
  11. On the Add resource record to the zone page (see image) enter the following settings and click OK, you will need to do this for each MX Record.
    • Mail Exchanger ASPMX.L.GOOGLE.COM. Priority 0
    • Mail Exchanger ALT1.ASPMX.L.GOOGLE.COM. Priority 5
    • Mail Exchanger ALT2.ASPMX.L.GOOGLE.COM. Priority 5
    • Mail Exchanger ASPMX2.GOOGLEMAIL.COM. Priority 10
    • Mail Exchanger ASPMX3.GOOGLEMAIL.COM. Priority 10
  12. Once all the MX Records have been added click the Update button on the DNS Settings page to save the changes.
  13. To set up your webmail click on the Settings tab in your Google Admin Control Panel.
  14. Under Services click Email.
  15. Under Web Address click the Change URL button to change the default webmail URL.
  16. Select the (custom) radio button and enter your desired webmail URL and click Continue >>.
  17. Click the I've completed these steps button.
  18. In your Plesk Control Panel DNS settings page click Add Record.
  19. Select CNAME from the Record Type drop down menu.
  20. Enter the URL of your new webmail that you set up in the previous steps.
  21. In the Enter a canonical name field enter ghs.googlehosted.com.
  22. Click OK
  23. Click the Update button on the DNS Settings page to save the changes.
Once you have added the DNS records for your new Google Apps account into your Control Panel it may take up to 48 hours for the changes to take effect.

Feedback

Am I wrong or Google no longer accepts free email accounts?
Adrian Ivanov (February 23 at 9:46 PM)

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